The EU regulations on the protection of data distinguish between organizations that process Personal Data for their own needs (called “Data Controller”) and organizations that process Personal Data for other organizations’ account (called “Data Processors”). Should you have a question or complaint regarding the manner in which your Personal Data is managed, always address them to the relevant Data Controller as he is the main party responsible for your Personal Data.
According to the circumstances, Digitevent may act either as Data Controller or as Data Processor towards your Personal Data:
1. Use of Data by Digitevent
When you open an Organizer account, Digitevent becomes a Data Controller of the Personal Data you supply under your account. We will also control the Personal Data we obtained through the use of the Service.
The Personal Data will be used to allow access and usage of the Service, for example, to help Organizers to connect to the service, communicate with the Organizers, improve the Service, for in-house business purposes, take action against wrongful acts, enforce our Conditions of Use, manage your account and offer a service to Organizers, etc.
When compliant with your personal preferences, we may use your Personal Data to contact you for our marketing and advertising needs, including and without limitation to inform you about the Service. You may unsubscribe from these communications by clicking on the “Unsubscribe” button at the bottom of the emails or by sending a message to firstname.lastname@example.org.
We are not in the business of selling Personal Data. We consider information to be the main pillar of our trust relationship with our customers. We will therefore not sell Participants’ Personal Data to third parties (advertisers…). Some Organizers’ Personal Data might sometimes be part of a very focused business operation, for example within a strategic partnership.
We may share some Personal Data with sub-processors and subcontractors that may have to, from time to time, process some Personal Data on behalf of Digitevent. These companies include database service providers, saving and recovery service providers, email, and other service providers. When we contract/outsource another company to perform such duties, we are extremely cautious as to their compliance with GDPR, international data transfer regulations, and generally their policy on Personal Data management. List of our data sub processors
2. Use of data by Organizers
When you use the Service as a Participant or Guest at an event, we process your Personal Data to help the Organizer manage the event. As Data Processor, we provide them the Data collected. Digitevent supplies the Organizer with “tools” and does not make any decision as to the Personal Data to request and is not responsible for the continued accuracy of the Personal Data supplied. Any questions you may have regarding your Personal Data and your rights must thus be addressed to the Organizer as Data Controller and not to Digitevent. An Organizer may, in some cases, designate a third party – associated with the Organizer or not – to create an event or fundraising page for his account.
We are not responsible for this Organizer or their third-party Organizer's actions regarding your Personal Data, including when they are used through the tools offered by the Service. It is important that you scrutinize the Organizer's current policies (or, if available, to the designated third parties) regarding an event prior to supplying Personal Data through the Service.
We authorize the Organizers to use our tools to communicate with the Participants via email and SMS’s we send them for in their name. If you registered for an event on the Service, your email is made available to the relevant Organizer. The Organizers may also import emails from external sources. The Organizer, not Digitevent, is in charge of these mailings. The Organizers are bound to use our email tools exclusively in compliance with the current legislation. Digitevent supplies an “Unsubscribe” link in each email to enable the Participants or Guests to unsubscribe from the communications regarding a specific event.
Communications are not only marketing – they may also be relevant to the transaction (example: your ticket or registration confirmation). You will still receive these transactional emails regardless of your subscription choice. The only way to stop receiving these messages is to contact Digitevent.
3. Legal requirements
We may disclose your Personal Data to comply with a legal requirement:
- to obey a subpoena or upon request from the public authorities regarding a national security matter or to comply with the law;
- or should we believe in good faith that such action is necessary to protect or defend our rights, assets, or the rights or assets of third parties; to protect the Services users or the public’s personal security in an emergency.